Phone 07733 219192 - email smart.pix@hotmail.co.uk
Michael and Sandy have been covering Weddings for many years and have developed a fun filled approach to their work without compromising their professionalism and the quality of the end product.
We never forget that this is your day and we truly integrate into the day and bring joy to our clients by bringing the day to life and the memories back without making the couple wait. Typically Photographs and Movie are despatched to clients with 3 working days of the Wedding day, with Photobooks despatched within 14 working days.
We specialise in covering Weddings so we do not maintain a studio and we are happy to visit our clients in their own home or at the reception venue to discuss their requirements. Our approach to the day does not forget the significance to the couple involved and also ensures due respect to the other professionals helping to make your day special. We always make contact with Vicars, Priests or Registrars and introduce ourselves. We also put their mind at rest as to our approach which is to ensure we do not deflect attention away from the couple or the ceremony in any way.There is no obligation on the part of any couples we meet to book our services and if you ask to meet us we will provide dates when we are available. If any of these are inconvenient just tell us when you are free and we will do all in our power to accommodate you.
If you wish to have a chat please call us and we will call you back if you wish. At this time you may ask any questions you wish connected with the services we provide.
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Terms & Conditions for Wedding Photography/Videography
1. In the following terms of business ‘Smart Pix’ will hereafter be called ‘the Photographer.'
2. The placing and acceptance of a booking or order brings into being a contract on the Photographer’s terms. Conditions apply equally whether the order was made orally or in writing.
3. The Photographer reserves the right to refuse or cancel any order whatsoever and for any reason. The Photographer reserves the right to cancel any booking up to 10 days before the wedding day where the client seeks to materially change the product as presented to them at the initial meeting or any subsequent meetings. In the event of such a cancelation the photographer will refund all monies paid by the client less £250 to cover costs incurred whilst dealing with any matters relating to the wedding up to the date of cancellation.
3aPre wedding shoots are not available for booking on any Friday or Saturday.
4. Cancellation of our service.
Cancellation must be notified to Smart Pix in writing.
Deposits paid in respect of any booking are non-refundable in any circumstances.
A minimum non refundable deposit of £350 for the Standard, Premier or Photobook
services or £450 for the Deluxe Photobook ,Gold or Platinum services is payable on booking.
The Client(s) may cancel the agreement at any time by giving written notice to the Photographer.
Refund of balance paid will be made, where notice of cancellation is given to the Photographer, as follows
Notice of cancellation to the Photographer 90 days or less prior to the Wedding date NO REFUND.
Notice of cancellation to the Photographer 91-120 days prior to the Wedding date 10% of balance paid. **
Notice of cancellation to the Photographer 121 or more days prior to the Wedding date 20% of the balance paid. **
Encashment of cheques issued as a refund is deemed to be acceptance of the amount refunded as full and final settlement.
** For the purpose of this agreement the Balance referred to is any monies paid in respect of the booking minus the deposit shown above.
Where the service is paid in full at the time of booking or paid by monthly installments the first £350. or £450. of any fee paid for the our service is considered to be the deposit and is non refundable in any circumstances.
5.The price payable by the Client(s) for the photography shall be in accordance with the Photographers price list ruling at the time that the photography is booked. Bookings more than 18 months in the future from the date of booking must be paid in full and will attract our standard discount for payment in full at time of booking.
BOOKINGS ARE NOT CONFIRMED UNTIL A DEPOSIT OR DISCOUNTED PAYMENT IN FULL HAS BEEN RECEIVED AND THE PHOTOGRAPHER HAS CONFIRMED THE BOOKING IN WRITING. BOOKINGS ARE ALSO SUBJECT TO CLEARANCE OF CHEQUES
The price payable by the Client(s) for the photography shall be in accordance with the Photographers price list ruling at the time that the photography is booked. Bookings more than 18 months in the future from the date of booking must be paid in full and will attract our standard discount for payment in full at time of booking.
6. In the case of a Wedding, the balance of the agreed fee will become due for payment 90 days prior to the Wedding. If the booking is made less than 90 days prior to the Wedding, then payment should be made in full on booking. Payment in respect of additional orders of prints, albums, etc. shall be made in full at the time the order is placed.
7 Settlement of accounts shall be by cash or cheque. All cheques should be made payable to MICHAEL WARD. A charge will be made for a cheque not being honoured. The Photographer reserves the right to cancel any booking where the balance payable remains unpaid 30 days after the invoice due date.
8.The Photographer will take all reasonable care in the execution of the photography. In the event of failure outside of the control of the Photographer, the Photographer shall not be liable to refund any monies paid in respect of that booking.
9. It shall be the responsibility of the Client(s) to ensure adequate and appropriate insurance cover against any failure of the photography, howsoever caused. It is the clients responsibility to ensure any copyright requirements for any part of the wedding venue have been negotiated and paid as required by the Church, Registry Office, or any other venue where any part of the wedding ceremony or post ceremony celebrations take place. The photographer is not responsible for the absence of photographic or video coverage of any part of the ceremony or post ceremony celebrations where the photographer is denied the opportunity to take still photography or record video footage due to the necessary copyright not being obtained.
10. The Photographer accepts no liability for minor variations in size or colour of prints, etc. The number of prints quoted is approximate and may vary according to the conditions prevailing at the Wedding.
11. Post Production. For the purpose of these terms & conditions post production shall mean any work to be carried out after the wedding day as part of the advertised packages. The Photographer reserves exclusive rights to selection of the photographs for inclusion in the Photobooks and also exclusive rights to the layout and creation of the Photobooks. The photographer reserves exclusive right to the selection of video footage and photographs to be used in the DVD movie and the layout and creation of the movie which will last no less than 20 minutes but no more than 60 minutes. The advertised prices do not include any allowance for any other post production work except the production of an album which part of the packages offered and it is agreed at the time of booking that production of any album, if applicable, is to be delayed until after the wedding. Any extra post production work must be agreed and paid for in full at the time of booking
12.Permission to use any photographic images or video footage to be used for any purpose other than that agreed with the client (distribution to family and friends for private usage only) must be obtained from the photographer in writing. Any usage for commercial purpose, providing images or footage or permission to any to use any photographs or footage to a commercial concern or amending photographs or video footage is an infringement of copyright. It is the clients responsibility not to place images on web sites or in any other environment where the photographer's copyright may be infringed. Where this infringement occurs a fee of £500 is payable for each photograph and £1500 for video footage used without written permission for each infringement.
13. All photographic negatives, transparencies, video footage or digital files remain the property of the Photographer. The Client(s) shall have no right to reproduce, or to authorise reproduction of, by any means whatsoever (including photocopying, scanning, saving on computer or copying on to film, videotape, CD, CD-ROM or DVD or other digital storage system) any photograph created by the Photographer. In accordance with the Copyright, Design and Patents Act 1988, infringement of the aforesaid is unlawful and may be a criminal offence.
14 STAR SOUNDS DISCO.The disco is primarily set up to play music from the 1970's and 1980's with some Rock and Roll and dance classics from the 1960's. Any variation form these musical styles must be discussed and agreed prior to the booking and musical content required by the client supplied on a CD disc prior to the wedding. The disco is payable in full at time of booking and payment is non refundable.
15 Should Smart Pix fail to deliver any of the elements as described Smart Pix will refund a proportional amount of the total fee paid to the client for each element Smart Pix fails to deliver.(see clause 15)
16 Refunds do not apply where Smart Pix are prevented from taking Photographs or using a video camera or denied facilities for photography, vidoegraphy or disco preventing the taking of photographs or recording of video footage or playing of music or electric power or suitable facilities to use printing and electric equipment by any person connected with the performance of the ceremony or any person connected with the wedding or reception venue or any other person in attendance at the wedding or any other part of the wedding day. To comply with insurance requirements facilities to use printing and other electrical equipment for the purpose of setting up the wedding day studio, producing photographic albums, viewing of the photographs taken on the day and any other photographic printing must be provided within an area solely for use of the wedding party. It is the clients responsibility to advise if PAT test certificates are required for portable electrical equipment at any of the venues used on the wedding day or at any other venue or on any other day where the client has booked for use in relation to their wedding. Refunds are not payable where Smart Pix or Star Sounds Disco are prevented from attending at any part of the wedding day due to circumstances outside of their control.